Privacy Policy

Last updated: 17th August 2026

This privacy policy explains how sheepfair.co.uk (“we”, “us”, “our”) collects, uses, and protects your personal data when you visit our website or place an order with us. We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Corby Glen Sheep Fair Association

Contact: secretary@sheepfair.co.uk

2. What Data We Collect

We may collect and process the following data about you:

• Account and order data: name, billing and delivery address, email address, phone number, order history and order value
• Payment data: we do not store full card details. Payments are processed securely by our payment providers (PayPal, and any card processor used at checkout), who handle your payment information directly
• Technical data: IP address, browser type and version, device information, and how you use our site (via cookies and similar technologies)
• Communications: any messages you send us via contact forms, email, or customer service enquiries
• Marketing preferences: whether you’ve opted in to receive marketing emails from us

3. How We Collect Your Data

We collect data when you:

• Create an account or place an order on sheepfair.co.uk
• Browse our website (via cookies)
• Contact us with an enquiry
• Subscribe to a newsletter or marketing communications
• Leave a product review

4. How We Use Your Data

We use your personal data to:

• Process and fulfil your orders, including payment, delivery, and customer service
• Create and manage your account
• Send you order confirmations and updates
• Send you marketing communications, where you’ve consented (you can opt out at any time)
• Improve our website and services
• Detect and prevent fraud
• Comply with our legal obligations (e.g. tax and accounting records)

5. Legal Basis for Processing

We process your data under the following legal bases:

• Contract: to fulfil an order you’ve placed with us
• Legitimate interests: to improve our services, prevent fraud, and for direct marketing to existing customers about similar products
• Consent: for marketing communications where you’ve opted in, and for non-essential cookies
• Legal obligation: to meet accounting, tax, and other regulatory requirements

6. Sharing Your Data

We share your data with trusted third parties only where necessary:

• Payment processors (e.g. PayPal), to process payments securely
• Delivery/courier companies, to fulfil your order
• IT and hosting providers, who store and process data on our behalf
• Email/marketing platforms, if you’ve opted in to marketing
• Regulatory or law enforcement bodies, where required by law

We do not sell your personal data to third parties.

7. Cookies

Our website uses cookies to:

• Enable core site functionality (e.g. shopping basket, checkout)
• Remember your preferences
• Analyse site traffic and usage (analytics cookies)
• Support marketing, where applicable

You can control or disable cookies through your browser settings. Disabling essential cookies may affect the site’s functionality, such as your ability to complete a purchase.

8. International Transfers

Some of our third-party providers may process data outside the UK/EEA. Where this happens, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your data.

9. Data Retention

We keep your personal data only as long as necessary:

• Order and account data: for as long as your account is active, and for [6/7] years after for tax and accounting purposes
• Marketing data: until you unsubscribe or withdraw consent
• Technical/analytics data: typically retained for up to 26 months

10. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (“right to be forgotten”)
• Restrict or object to certain processing
• Data portability (receive your data in a portable format)
• Withdraw consent at any time, where processing is based on consent
• Complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled

To exercise any of these rights, contact us at secretary@sheepfair.co.uk

You can also lodge a complaint with the ICO at ico.org.uk or by calling 0303 123 1113.

11. Data Security

We use appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse, including secure hosting, encrypted checkout (SSL/TLS), and restricted access to customer data.

12. Children’s Privacy

Our website is not intended for children under 16, and we do not knowingly collect data from children.

13. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated “last updated” date.

14. Contact Us

If you have any questions about this privacy policy or how we handle your data, please contact:

Corby Glen Sheep Fair Association
secretary@sheepfair.co.uk